Job Description
Job Summary
The Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices.
Key Responsibilities
Accounts Payable
- Enter and process vendor invoices related to property operations, maintenance, and repairs
- Review invoices for proper approval, coding, and supporting documentation
- Match invoices to payables, work orders, or service agreements when applicable
- Resolve invoice discrepancies by working with vendors, property managers, and internal teams
Invoice & Vendor Documentation Management
- Organize and maintain vendor invoices and property accounting records in an orderly and audit-ready manner
- Track and reconcile vendor statements, ensuring balances are accurate and up to date
- Maintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirements
Deposits & Cash Posting
- Post tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accounts
- Ensure deposits are properly recorded and supported by documentation
- Assist with tracking security deposits in accordance with company policy and local regulations
Bank Reconciliations
- Complete monthly bank reconciliations for operating, trust, and reserve accounts
- Investigate and resolve discrepancies between bank statements and accounting records
- Ensure timely completion of reconciliations to support accurate financial reporting
Property Accounting Support
- Monitor vendor and property accounts for missing invoices or posting errors
- Assist with month-end close processes, including accruals and reconciliations as assigned
- Support property managers with accounting questions related to invoices, deposits, and vendor payments
Compliance & Recordkeeping
- Maintain accurate and well-organized financial records for multiple properties
- Follow internal controls, property management accounting standards, and regulatory requirements
- Assist with audits and reporting requests as needed
Qualifications
- 1–3 years of accounting experience; property management accounting experience preferred
- Familiarity with multi-property accounting and vendor management
- Strong attention to detail and organizational skills
- Ability to manage multiple properties and deadlines simultaneously
Skills & Competencies
- Accounts payable and bank reconciliation experience
- Knowledge of basic accounting principles
- Strong data entry accuracy and follow-up skills
- Proficiency with Microsoft Excel
- Effective communication with property managers and vendors
Work Environment
- This position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours.
- Flexible hours between 24-30 per week.
- Collaborative team setting supporting multiple properties.