Accounts Payable

Job Description

DUTIES:

• Oversee timely and accurate invoice processing, and ensure timely payments are made to vendors.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Calculates sales use tax based on paid invoices.
• Develop and grow strong cross-functional relationships to ensure the achievement of department and business objectives through collaboration and communication.
• Answer phones and provide support and backup to the Administrative Assistants and Accounts Receivable Specialists.
• Reconcile monthly Accounts Payable accounts and complete intercompany clearing processes.
• Perform other responsibilities as needed or assigned.

• Qualifications

• MINIMUM QUALIFICATIONS (Required)

  • High School diploma or GED
  • 2+ years of experience in Finance, Accounting, and/or AP/AR

  PREFERENCES:

  • Associate or bachelor’s degree in accounting or related field preferred. Relevant experience may substitute for education.
  • Demonstrated knowledge of standard accounting/accounts payable/receivable practices and procedures
  • Strong MS Office Suite skills, with an emphasis on MS Excel.
  • Strong interpersonal and communication skills, both verbal and written

  PHYSICAL DEMANDS:

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Continuously – 66-100% - Use hands dexterously, talk or hear.
  • Frequently – 34-65% - Stand, walk, or sit.
  • Occasionally – 1-33% - Reach with hands and arms, stoop/kneel/crouch, or crawl, climb or balance, or lift up to 25 pounds.