Administrative and Program Manager

Job Description

**This position is located in Fergus Falls, MN. Relocation or commute required**

Full-Time with benefits, 40 hours per week.

Please submit a current resumé and cover letter with your application.

Application Deadline - March 9th at 5pm CT

Specific Responsibilities:

1. Administrative

• Maintain office environment, answer phones and emails, process mail, respond to inquiries about LRAC programs and services.
• Assist with the maintenance of the LRAC virtual and hard copy files and other clerical duties as assigned by the Executive Director.
• Assist with coordinating contracted staff who manage and maintain the LRAC Arts Calendar, ArtsNews, Artist Registry, website and social media.
• Assist Executive Director in preparing and sending LRAC reports and proposals to funders.
• Assist Executive Director in implementing LRAC programs, such as Annual Meeting and other public events.
• Prepare electronic Board meeting packets and send to Board members.
• Take minutes at the monthly LRAC meetings, type, file and send to Directors.

2. Public Relations:

• Coordinate the public relations strategy for LRAC, including email, newsletters and announcements, press releases and other external communications.
• Convey a positive image of the LRAC to the public and to LRAC clients.

3. Artist Mentor Program Management:

• Coordinate and implement all phases of the Artist Mentor program
  • Contact all schools in the region
  • Create, finalize and distribute application materials
  • Oversee student application process
  • Select jury sites and jurors
  • Schedule and conduct the jury sessions and final student selection
  • Pair selected students with mentors or learning experiences
  • Oversee completion of student and mentor reports and contracts
  • Keep accurate records of all processes

4. Artist Cohort, Program Coordinator:

• Coordinate and implement all phases of the Artist Cohort program
  • Design and publicize the Artist Cohort Program in the region
  • Create, finalize and distribute application materials
  • Oversee application process
  • Schedule and conduct the interviews and final artist cohort selection
  • Organize, schedule and contract with individuals who will work with the cohort members
  • Guide cohort members to completion of program workshops, counseling sessions, artist opportunities, and peer support
  • Oversee completion of reports and contracts
  • Keep accurate records of all processes

Any other functions pertaining to maintenance of a pleasant and efficient office environment, as specified by the Executive Director. The Administrative and Program Manager reports directly to the LRAC Executive Director.

Qualifications/Education: A relevant bachelor’s degree or equivalent experience.

• Computer skills, including working knowledge of Microsoft Office Suite, i.e. Excel, Access, Outlook, mail merge and email management systems.

• Experience in general office functions and procedures and ability to work with the public.

• Ability to write standard business English.