Job Description
Billing & Dispatch Assistant
Position Objective
The Billing & Dispatch Assistant is responsible for processing and auditing daily sales tickets, supporting billing functions, assisting dispatch operations, and providing administrative support to ensure efficient day-to-day operations.
Duties & Responsibilities
- Audit, process, and post daily fuel and LP sales tickets to ensure accurate and timely billing.
- Assist Accounts Receivable with ticket requests, contract billing, and customer billing support.
- File, maintain, and organize customer tickets and related documentation.
- Process and coordinate weekly and monthly sales reports.
- Support month-end closing procedures and accounting functions.
- Assist with billing systems and information management processes.
- Serve as backup support for the front desk receptionist when needed.
- Assist with dispatch orders and coordinate with drivers to support efficient operations.
- Support administrative and operational projects as assigned.
- Perform other duties as assigned.
Qualifications & Requirements
- High school diploma or GED required; post-secondary education preferred.
- Strong computer skills with proficiency in Microsoft Excel and Microsoft Office applications.
- Accounting, billing, or administrative experience preferred.
- Experience with DC&H Software is a plus.
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent communication and teamwork skills.
- Flexibility to adapt to changing business and operational needs.
Compensation
Compensation dependent on qualifications and experience.
Benefits
Petro Serve USA offers a competitive benefits package including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
- Paid Holidays
- Vacation & Sick Leave
- Short-Term Disability (STD)
- Long-Term Disability (LTD)
- Company-Paid Basic Life Insurance
- Voluntary Life Insurance