BUSINESS OFFICE/LEDGER & REPORTING SPECIALIST

Job Description

Position Summary

The Business Office/Ledger & Reporting Specialist is responsible for creating and maintaining accurate and compliant financial documents within our Skilled Nursing Facility (SNF) while working closely with the Administrator. The position is highly involved in resident billing, payment collections, insurance claims, and other financial transactions for residents in a long-term care setting. This position plays a key role in ensuring accurate and timely processing for all aspects full-cycle, month-end closing and acts as the backup for accounts payable, and payroll processing. Duties may include but not limited to preparing and posting journal entries, cash disbursements, cash receipts, bank reconciliations, preparation of monthly and annual financial statements, balance sheet reconciliations and monthly schedules.

Education

• Degree in Finance/Accounting or related field preferred.

• 3-5 years accounting/finance or related experience preferred.

Experience

• Previous experience in accounts receivable, billing, or medical office management, preferably in a healthcare or long-term care setting.

• Experience with insurance billing (Medicare, Medicaid, private insurance) is highly desirable.

• Must have the ability to read, write, speak and understand the English language.

• Strong organization skills

• Self-starter/pro-active, and a team player with the ability to meet goals and deadlines

• Detail oriented and must work effectively and efficiently under time pressure

• Candidate must have the ability to work with interruptions, strict deadlines, and minimal supervision.

Key Responsibilities

• Prepare journal entries, cash disbursement, cash receipts, month-end & year-end closing, account analysis, and bank reconciliations.
• Support monthly financial close including assigned balance sheet and income statement account reconciliations, journal entries and accruals
• Prepare month end reconciliations which may include but not limited to various bank accounts, fixed assets, prepaid expenses, and/or other asset and liability accounts
• Post journal entries as required for asset, liability and income statement accounts
  Assist in providing financial reporting and schedules as requested by management and operations
• Provide accounting support for ongoing projects
• Prepare and reconcile system uploads into General Ledger.
• Responsible for any tasks necessary to ensure timely and accurate financial reporting.
• Analyze financial statements and prepare budget variance analysis using sound judgement and critical thinking.
• Assist with audit and cost report preparation.
• Participates in institutional budgeting process.
• Update documentation of business processes and procedures.
• Assist in maintaining storage and organization of records.
• Accounts Payable processing back-up.

• Payroll processing back-up, also perform payroll related functions on an as needed basis.

• Other duties and special projects as assigned.
  Entering financial data and transactions into the ledger
• Reviewing financial documents for accuracy and reconciling accounts
• Ensuring financial records comply with regulatory standards
• Generating financial reports
• Collaborating with other departments to complete accurate records and provide accounting support

Physical and Sensory Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to communicate effectively with team members, residents, families, and insurance representatives.

• Must be able to speak and write the English language in an understandable manner.

• Must be able to cope with the mental and emotional stress of the position.

• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

• Must function independently and have flexibility, personal integrity, and the ability to work effectively with the residents, personnel, and support agencies.

• Must meet the general health requirements set forth by the policies of this facility.

• Must be able to relate and work with ill, disables, elderly, emotionally upset, and, at times, hostile people within the facility.

• May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

• Work is primarily performed in an office setting within a Skilled Nursing Facility (SNF) and may involve some interaction with residents and their families.

Equal Opportunity Employer
St. Gerard’s Community of Care is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.