Construction Site Project Coordinator

Pacific Construction is seeking a highly organized and detail-oriented Construction Site Project Coordinator to join our dedicated team. The Project Coordinator will play a crucial role in supporting Project Managers and Superintendents in the successful execution of construction projects from inception to completion. This position requires a proactive individual with strong administrative, communication, and problem-solving skills, capable of managing multiple tasks efficiently within a fast-paced construction environment.

Responsibilities:

• Project Documentation & Administration:
  • Maintain and organize all project-related documentation, including plans, specifications, submittals, RFIs (Requests for Information), change orders, and daily reports.
  • Assist in the preparation and distribution of project-specific documents to relevant stakeholders.
  • Manage and track project correspondence, ensuring accurate record-keeping and timely responses.
  • Process and track invoices, payments, and other financial documentation related to the project.
  • Assist in the preparation of project status reports, meeting minutes, and other necessary reports.
• Site Support & Coordination:
  • Liaise with Project Managers, Superintendents, subcontractors, suppliers, and clients to facilitate smooth project operations.
  • Schedule and coordinate meetings, site visits, and inspections.
  • Assist in the procurement of materials and equipment, tracking delivery schedules.
  • Support the Superintendent in daily site activities, including monitoring progress and identifying potential issues.
  • Ensure compliance with project schedules and deadlines, escalating any potential delays or conflicts.
• Communication & Information Management:
  • Serve as a point of contact for inquiries related to the project, directing them to the appropriate personnel.
  • Maintain clear and concise communication channels among all project team members.
  • Utilize project management software and other tools to track project progress, manage documents, and facilitate collaboration.
• Safety & Compliance:
  • Assist in upholding safety protocols and ensuring compliance with all relevant regulations and standards.
  • Support the documentation and reporting of safety incidents or near misses.
• Other Duties as Assigned:
  • Perform other related duties as assigned by Project Managers or Senior Management to support project objectives.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field is a plus.
• Minimum of 2 years of experience in a project coordination, administrative, or support role within the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with project management software (e.g., Procore, PlanGrid, Autodesk Construction Cloud) is highly desirable.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Ability to read and interpret construction plans and specifications.
• Proactive and detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.
• Understanding of construction processes, terminology, and safety regulations.