Deck Estimator / Sales Representative

Job Description

Job Summary

Top Notch is looking for a deck estimator to join our team. This position requires a self-motivated individual who wants to help build a good, efficient deck division and grow with the company. The job does entail working outside, requires lifting 60 lbs., climbing ladders/heights, driving 1.5 hours one way to job sites, dedication to completing the work, and following through for both our clients and our employees. We promote a great team culture with bonus opportunities. Applicants should be able to thrive working independently as well as on a team.

Duties

Generate Sales through Estimation

• Following up on leads and communicating with potential clients to generate new sales

  • Analyzing required documents, blueprints and project plans to gain a thorough project scope

  • Measuring on location to create a bid proposal

  • Determining what production factors will influence the cost of a service or product

  • Preparing material and labor cost estimates

  • Purchasing materials

  • Developing and maintaining relationships with company vendors and contractors

  • Managing bids from vendors and contractors

  • Presenting prepared estimates to clients

  • Supporting crew lead with a thorough overview of each new bid

  • Compiling and delivering job records to office (receipts, change orders, checks, etc)

  • Purchasing vehicle passes, scheduling sanitation/waste removal on active jobs

  • Consistent on-site checks for ongoing jobs to ensure job is completed to bid specifications

  • Using bid versus actual cost data to prepare detailed job analysis

  • Controlling costs and supporting crew lead to keep bid jobs at or under quoted hours

  • Invoicing and billing of client as needed

Strategic Planning & Business Development

• Monitoring company performance and implementing changes and plans

  • Maintaining accountability and professionalism

  • Business development planning and enforcing

  • Identify and address problems and opportunities for the company.

  • Build alliances and partnerships with other organizations.

Management Team Development

• Fostering a positive work culture

  • Interacting with other members of MGT

  • Help and support other members of MGT

  • Overseeing active jobs (helping COO/PM)

  • Maintain an understanding of team’s current projects and workload

  • Develop basic understanding of ESOP among staff

Data Analysis & Office Processes

• Analyzing data from divisions to improve output

  • Calculating job conversion rates, sales analysis

  • Maintain action item and log division metrics updates for weekly assessment

  • Answer phone calls, emails, and voicemail daily

  • Discuss operations with all management regularly to stay updated on large scale activities

  • Deliver paperwork for finance division

  • Planning and budgeting for projects

  • Assisting management team with improving processes as necessary

• Monitoring operational costs to maintain or increase profit margins
• Improving operational procedures to promote efficiency
• Maintaining and analyzing all operational data
• Ensuring adherence to company procedures and policies
• Developing and implementing company policies
• Developing policy & procedures that improve efficiency without compromising safety or quality
• Researching innovative products and processes
• Mentorship
• Discipline/Training Programs
• Performance Assessment
• Succession management planning
• Moderate employee interaction and exemplify company values/culture

Employee Management- Support personnel and perform HR functions to meet company labor requirements and promote employee development

Client Interfacing- Interact with clients to ensure their satisfaction

• Maintain consistent communication with clients regarding job status

  • Fostering relationships between clients, suppliers and vendors

  • Reinforce site conditions so clients understand we value their space

Potential Production Management- Occasionally operations may need support producing work for vacation time, in a busy season, or in times of emergency. The estimator should be sufficiently competent to step in and take over production management after a thorough hand-off meeting.

• Analyzing required documents, blueprints and project plans to gain a thorough project scope
• Purchasing materials
• Direct crew leads & ensure job meets production timeline & scope requirements.
• Support laborers on-site with training and/or guidance during complex job tasks
• Supporting crew lead with a thorough overview of each new bid
• Compiling and delivering job records to office (receipts, change orders, checks, etc)
• Consistent on-site checks for ongoing jobs to ensure job is completed to bid specifications
• Track hours, materials, & status of ongoing work; compare them to the estimate regularly

Physical Requirements

• Sit at desk to work a minimum 8-hour day
• Work outside on-site in varying weather conditions for ~4 hours/day.
• Drive for long periods at a time
• Operate a computer efficiently & use telephone for communication
• Lift 25 lbs. regularly, 60 lbs. occasionally
• Bend over and reach up to measure areas with little open access

General Qualifications

• 3+ years experience in similar roles and Associate’s Degree in Business Management or a comparable combination of education and experience. (Required)

• 3+ years experience in log & timber construction & with building codes (Required)

• Proficient in basic computer skills, Microsoft Excel, Word and Outlook. (Required)

• Can read complex blueprints & build from them (Preferred)

• Strong math skills (Required)

• Basic knowledge of ESOP management (Preferred)

• Clean driving record (Required)

• Reliable vehicle (Required)

• Professional grammar & writing skills (Required)

• Bilingual (English required, Spanish preferred)

• Work onsite or in yard (required)

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Core Values

• Ethical Practice - Honest/Integrity
• Team Development – Works Well with Others/Positive Attitude/Strong Mentor
• Long Lasting Partnerships – Customer Service/Communication/Fair Business Practice
• Community Enhancement – Hardworking/Engaged/Considers Impact
• Positive Outcomes – Workmanship/Efficiency/Present Ideas and Solutions
• Better Life Quality – Self-motivated/Innovative/Future Focus

Compensation: $40-50/hr

Schedule: 8-10 hours, M-F

Benefits

• Immediate:

  • Sick leave

  • Overtime

  • Working outside

  • Self-directed role

• After 3 Months:

  • Performance bonuses

  • Tuition reimbursement

  • Opportunities for advancement

• After 1 Year:

  • 401K

  • 401K matching

  • Shares in the corporation

  • Vision Insurance

  • Dental Insurance

Company

Top Notch Logworks Inc. is an Employee-Owned Corporation that stated in 1999 building complex log and timber roof systems, stairs, and accents on custom homes in the Aspen and Vail Valleys. Since that time the company has grown to be a successful custom builder with an outstanding reputation for quality and dependability. As an ESOP our team members have a real opportunity to build long term wealth for themselves.

https://www.nceo.org/articles/working-at-an-esop-company