Job Description

ESSENTIAL JOB DUTIES

• Responsible for the overall management of the day-to-day operations of the Finance Department.

• Oversees all business and financial operations of the District including accounting, budgeting, financial reporting, and internal controls.

• Performs duties in support of the Park District’s accounts payable and accounts receivable processes.

The following statements are intended to describe the general nature and level of work to be performed by the individual within this classification. They are not to be considered an exhaustive or all-inclusive listing of the position’s duties and tasks, as they may change or be adjusted, as situations require.

JOB DUTIES/TASKS

• Direct and perform accounting and budget management functions and implement financial policies and procedures.

• Prepare and print reports needed for daily deposits and balance daily cash receipts. Examine receipts for accuracy and completeness and resolve discrepancies. Record receipts and payments and post to general and subsidiary ledgers. Prepare daily bank deposits, review issued checks, and monitor bank balances.

• Process and post receipts, cash, and credit card batches.

• Review and approve 1099 and W2 reporting for IRS compliance and maintain vendor W9 files.

• Receive invoices, verify accuracy, match invoices with statements, and process for payment.

• Prepare and post journal entries and analyze account reconciliations.

• Use the accounting system to ensure accuracy, consistency, and completeness of financial data.

• Review and recommend improvements in the District’s accounting and fund structure.

• Compile data and prepare monthly, quarterly, and annual financial reports to ensure accuracy and compliance. Maintain and organize the District’s financial records.

• Prepare supporting schedules and documentation for the District’s annual audit and serve as the primary contact for auditors.

• Prepare monthly Board packet financial statements and year-to-date reporting.

• Assist the Human Resource and Payroll Director with payroll processes and complete payroll when needed. This position will perform Payroll Director duties during the absence of the HR and Payroll Director.

• Manage NDIRF and state fire and tornado insurance programs including valuations, renewals, and processing of claims.

• Ensure compliance with Park District policies, rules, regulations, and governing documents related to financial operations.

• Assist in the preparation of grant applications and sponsorship requests including financial reporting requirements.

• Oversee and maintain asset listings for audit and insurance purposes and ensure accurate and timely submission.

• Perform other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Considerable knowledge of governmental accounting, budgeting, auditing practices, and public sector financial principles.

• Knowledge of Generally Accepted Accounting Principles and Governmental Accounting Standards Board requirements.

• Knowledge of contracts, contract content requirements, and closeout procedures.

• Effective organizational and interpersonal communication skills.

• Strong written and oral communication abilities.

• High computer literacy including accounting systems and Microsoft Word, Excel, and PowerPoint.

• Creativity and resourcefulness in completing financial tasks and solving problems.

• Ability to manage multiple tasks with staff, volunteers, and the public.

• Ability to set and achieve goals through effective decision making.

SUPERVISORY RESPONSIBILITIES

• None. This position functions as a department of one and performs all financial operations independently.

• Provides coordination and communication with staff who provide financial data or support when necessary.

GUIDELINES

• Guidelines include Park District Policies and Procedures, GAAP, GASB, IRS regulations, and applicable state and local rules. These guidelines are generally clear and specific but may require interpretation in application.

WORKING CONDITIONS

• Office environment with computer and printer use.

• Fast paced environment with multiple programs and facilities operating year-round.

• Work with co-workers, insurance representatives, auditors, elected officials, family members of employees, vendors, federal and state tax personnel, local bank officials, and the public.

Position may require some evening, weekend, or holiday work.

MINIMUM QUALIFICATIONS

• A bachelor’s degree or higher in accounting, finance, business administration, or a related field.

• Three to five years of experience in governmental or public accounting or sufficient related experience to understand the principles required for the role.

• Proficient use of a computer for word processing, electronic communication, and financial management software.

• Must be at least 18 years old.

• Ability to work weeknights and weekends as needed.

• Ability to work with limited supervision.

• Ability to lift a minimum of 30 pounds or heavier lifting with assistance.

• Ability to effectively communicate verbally and in writing.

• Knowledge of operational policies, procedures, and accepted standards of the parks and recreation field.

• Knowledge and ability to manage multiple tasks and meet deadlines.

• Knowledge of concepts, principles, and practices of public fiscal administration including accounting, budgeting, and reporting.

• Ability to understand short and long term priorities and develop financial forecasts, systems, processes, and policies to support District goals.

• Ability to maintain strict confidentiality.

• Excellent organizational and computer skills.

• Current CPR certification or ability to obtain within six months.

• Possession of or ability to obtain within thirty days a valid North Dakota driver’s license.

• Must possess essential physical and mental capabilities including interpersonal communication, attention to detail, calculating, reading, writing, speaking, evaluation, mathematics, organizing, comprehension, memory, and innovation.