Full-Time Event Production Coordinator

Job Description

Mobile Pro, a premier Fargo-based production company, seeks a full-time Event Production Coordinator to work directly with clients and the Mobile Pro team to project manage contracted technology elements, collect and organize content into technical cue scripts, and create/update set-up maps and other diagrams to effectively execute the live event production plan. Applicant should have working knowledge of the live event industry, as well as superior organizational skills.

Responsibilities & Duties:

• Client Relationships—create and maintain client relationships, hold meetings to develop details (scope) list needed for each assigned event, technical cue script development, as well as client relationship building and monitoring sponsorship agreements.
• Venue Communication--coordinate details with event venues which includes, but is not limited to, on-site assets for set-up, times for set-up/strike, and client table and room layout details.
• Internal Project Management—assist Production Team Leads with advancing shows which may include translating client goals into actionable production tasks, facilitating collaboration across technical and creative departments, providing timely updates and deliverables, support in verifying gear lists, assisting with crewing, and navigating project management software.
• Records—maintain proper notes for each client’s event in software and in company archives.
• Asset Management—gather show assets from clients, including music files, slide presentations, videos, text documents, run of shows, and any other digital files needed by the production team.
• Disseminate Information-- organize and distribute event details and documents to crew members in meetings and production management software for each show prior to the event.
• On-Site Producer—see event coordination through to execution, work with talent on stage direction and tech cues with client and show crew. Some travel to out-of-town events is required.
• Other Duties as Assigned

Core Values (Required)

At Mobile Pro, our team members exhibit our company’s core values in every interaction we have with our clients and with each other.

• Genuine—sincere in thoughts and beliefs; display moral character in all that you do; foster kindness and positivity.
• Innovative—push boundaries and pioneer new solutions
• Passionate—fueled by commitment to excellence and pursuit of success

• Adaptable—thrive in dynamic environments, adjusting to ever-changing circumstances

Skills

• Customer service focused (experience required)
• Genuine “People Person” who cares about their team
• Project Manage complex events
• Effectively lead a team
• Extremely organized and detail oriented
• Focused, task-oriented and motivated
• Self-starter with excellent time management skills
• Curious—great at asking probing questions of the client and team to ensure a high-quality event
• Creative problem-solver in real-time
• Calm under pressure
• Adaptable and flexible in dynamic environments
• Technically Inclined—proficient in Microsoft Suite (especially PowerPoint), comfortable with Mac and PC, ability to learn new technology and software programs
• Graphics and design experience preferred (Adobe suite, Canva, etc.)

Compensation & Benefits:

• This position is full-time, exempt status and will have a salary range between $38,000 and $50,000, depending on skills and relevant experience.
• Benefits include 50% single health insurance policy (Health Partners HSA Plan), 100% single Humana dental and vision policies, 100% single Humana AD&D insurance, and $25,000 Humana life insurance policy.
• Access to Remote Work Policy and Company Credit Card for Travel Expenses